Revolutionize Your Dealership Operations with Seamless DMS Implementation

Your Path to Operational Excellence in 4 Phases

When it comes to upgrading your dealership’s Dealer Management System (DMS), the stakes are high. A smooth transition can optimize your operations, improve productivity, and enhance your bottom line. Let me tell you why the OWL difference makes all the impact. At OWL Automotive Consulting, we don’t just implement your new DMS—we revolutionize how your dealership operates. Our unique approach ensures every detail is handled with precision and care.

1. Plan & Launch

• Introduce the OWL team to your staff and gather all project requirements for a seamless DMS transition.
• Conduct tailored virtual meetings with each store and department (Accounting, Variable, Fixed Operations) to understand your current business processes and identify key transition needs.
• Address essential questions like:
  • Current accounting setup (e.g., single or multi-company environment, standard COA, month-end processes).
  • Sales CRM, Inventory Management, and F&I Menu usage.
  • Parts management practices, including physical inventory schedules.
  • Service tools, schedulers, Quick Lane or Body Shop operations, and warranty processes.
  • Launch the implementation with weekly status calls to provide updates, review action items, and ensure smooth progress.

2. Project Planning & Readiness

• Collaborate with the OWL PM Team to coordinate all activities required to prepare your business and staff for the transition.
• Use Monday.com, our project management tool, to monitor and manage implementation tasks, ensuring accountability and transparency at every step.
• Engage departmental managers to complete setup processes within deadlines, followed by verification calls for sign-off prior to go-live.

3. Execution

• Transition to the new DMS system with confidence during the Go-Live phase. This includes:
  • Final data extraction, conversion, and validation.
  • Hardware preparation and verification.
  • Comprehensive onsite training and support.
  • Activation of manufacturer communications and third-party integrations.
  • Track daily milestones during the first week of Go-Live, providing nightly recaps to keep your teams informed and aligned.

4. Ongoing Partnership

• Continue post-installation training and support to solidify your team’s expertise.
• Role-specific DMS training (self-paced or virtual-led) ensures foundational knowledge prior to Go-Live.
• Monitor training progress and provide reports by store and department to ensure completion.

Why Choose OWL for Your DMS Implementation?

• Customized Solutions: We design our approach around your unique business operations.
• Comprehensive Training: Empower your teams with the skills they need to succeed.
• Dedicated Support: From planning to post-Go-Live, we’re with you every step of the way.
• Proven Tools: Seamlessly manage your project with Monday.com and detailed checklists to ensure every detail is addressed.

Let’s pave the way for a better, smoother DMS transition and set your dealership up for long-term success. Contact us today to get started!